FOR SPECIAL EDUCATION & INTERVENTION
Holding a caseload in your head is impossible.
Goals, minutes, data, compliance dates, parent contacts, meeting notes scattered across binders, apps, and sticky notes will lead to stress and compliance issues. These are the systems I built so the work lives somewhere other than your memory.
FREE STUDENT SNAPSHOT
PRINT EDITIONS
The core system
The SPED Command Center
A complete caseload system with tools, 30-day setup plan, 12-tab tracking workbook, progress monitoring, meeting prep, and templates.
The IEP Caseload Systems Planner
A system to organize your work and reset. 40 weekly resets, 12 monthly reviews, and 20 meeting prep spreads for a full school year.
The New Special Education Teacher
Day-by-day guidance through the first 6 weeks of school to build your caseload, design instruction, and manage your classroom.
DIGITAL EDITIONS
The Special Education Caseload Command Center
The same content as the print edition but in a hyperlinked PDF.
The IEP Caseload Systems Planner
Complete, full-color, hyperlinked 26-27 Slides planner and printable black and white PDF pages.
Special Education The 1st 30 Days + Mentor Guide
For teachers starting their first SPED role, 30 daily plans, plus a six-week mentor guide and two-person license.
SPECIAL EDUCATION IN PRACTICE VIDEO SERIES
Starting a new special education teaching position means learning much more than student names and IEP goals, you also need to understand how special education actually works in your specific school. In this video, I explain how to build a Local Systems Map to organize important information about IEP procedures, school forms, student records, meeting processes, progress monitoring, staff responsibilities, and other local special education systems. This practical first-step strategy helps new special education teachers reduce confusion, identify unanswered questions, and create a clear reference for navigating their first weeks on the job.
Managing a special education caseload requires more than keeping a list of students. In this video, I demonstrate how to create and use a special education Caseload Dashboard to track important information such as IEP meeting dates, evaluation deadlines, services, missing records, and follow-up needs. Designed especially for new special education teachers, this caseload organization system helps you see what needs attention, identify gaps in your information, prioritize next steps, and manage IEP responsibilities without trying to keep everything in your head.
A long IEP contains essential information, but special education teachers need a practical way to access the details they use most often. In this video, I show how to create a one-page Student Snapshot that summarizes key student strengths, interests, academic and executive functioning needs, IEP goals, accommodations, services, concerns, and next steps. You’ll also see how to use assessment data, classroom observations, and student interests to move beyond paperwork and develop a clearer working understanding of each student on your special education caseload.
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Stay Grounded
Systems handle the caseload. They don’t handle the meetings, the pushback, or the slow erosion that comes with carrying compliance work in a building that doesn’t see it.